Facilities Assistant – London

Ref: 388 Date Posted: Friday 07 Jan 2022
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Facilities Assistant

Professional Membership Body

Central London – Hybrid Working

Basic Salary £26,000

6 Month Temporary to Permanent Contract, Full Time


My client a leading professional membership body based in Central London with over 18,000 members of all ages, stages or disciplines across the UK is currently recruiting for a Facilities Assistant. They are looking for someone on temp to perm contract initially for 6 months.


To assist in the general smooth running of the office, in particular the catering department, post and providing reception services.


Key responsibilities:


To oversee the management of the organisations diary, liaising with clients & staff, ensuring it is kept up to date and that all external booking forms are completed.

To service all meetings; ensuring meeting rooms are kept tidy and are prepared in time for all meetings, catering is provided, and details are recorded for invoicing purposes. Managing temporary catering staff which will be arranged when the catering requirement is too much for one person to handle.

Ordering and proper storage of all catering stock. Ensure all suppliers adhere to food procurement policy.

Maintain a very high standard of cleanliness and adhere to catering and hygiene standards including keeping accurate records of fridge temperatures.

Reception duties and replying / redirecting the HQ emails / answering switchboard calls and transferring to appropriate dept.

To open and distribute incoming post and collect and ensure outgoing post is despatched. Ordering of supplies for franking machine and associated Royal Mail services.


Book couriers where appropriate.

Stationery ordering and management of stock, in conjunction the Facilities Manager who is the delegated budget holder for this expense.

Assist the Facilities Manager in implementing Health & Safety procedures. These include fire procedures, water treatment, 1st Aid and Covid risk assessments.


Assist the Facilities Manager with implementing green credentials throughout the organisation.  To include recycling & waste collections, attending the green group meetings and researching green procurement with suppliers and contractors.


Cover for the Facilities Manager when on leave and working from home, including processing CRM orders, building issues, alarm systems and contractors.


Knowledge, skills, and expertise:


A working knowledge of Catering and Hygiene standards.

A working knowledge of Health & Safety standards.

A working knowledge of Outlook, MS Word & Excel.

A basic knowledge on the use of databases.

A high level of accuracy and organisation.   

Diary Management

Time Management

DSE Assessments

1st Aid at work trained

Strong people skills


To apply please send your CV


Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.


membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.


membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.