Executive PA - London

Secretarial
Ref: 191 Date Posted: Tuesday 12 Jan 2021
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Executive PA

Professional Membership Body

Home Based

Basic Salary £28K-£30K Pro Rata

6 Months Fixed Term Contract 

28 hours a week spread over 5 days (Negotiable)

 

Our client who is a highly respected and established professional membership body is seeking a resourceful and highly organised Executive Personal Assistant to support their Chief Executive. 

 

Ordinarily the role would be office based but due to pandemic restrictions thew role will be remote/home based for a fixed period of 6 months. It is possible that after this time the role could because full time permanent, but this is not guaranteed.

 

The ideal candidate will have experience of Executive PA at a senior level and hopefully within a membership organisation.  All applicants will need to be available by the start of February. The aspects of the role detailed below are subject to change due to the homeworking nature of the role.

 

Key Responsibilities:

 

Responsible for managing the Chief Executive and Officer diaries

Maintaining the corporate calendar (including Board, Council & Committee meetings)

Maintaining contact lists for key partner organisations and stakeholders

Coordinating meetings, lunches and dinners attended/hosted by the Officers and Chief Executive 

Attending meetings with Officers/Chief Executive and taking notes when requested

Logging and distributing correspondence and invitations for the Officers and Chief Executive, and responding where appropriate

Making travel and accommodation arrangements for Officers/Chief Executive and ensuring that they have their schedules when travelling

Organising and attending weekly management team meetings, monthly staff meetings and  monthly Coordination and Planning meetings, taking minutes and ensuring follow-up action

Preparing PowerPoint presentations for the Officers and Chief Executive

General secretarial duties as required for the Officers and Chief Executive

General support as required e.g. back up support on Reception

Responding to general email and letters

 

Knowledge, Skills and Expertise

 

Experienced PA with excellent secretarial/IT skills

Good written and verbal communication skills.

 

To apply please send your CV.

 

Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

 

membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

 

membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

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