Executive Administrator - London

Administration
Ref: 81 Date Posted: Friday 29 Nov 2019
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Executive Administrator

Not for Profit Membership Organisation

The City, London

Basic Salary £22,000 Pro Rata with benefits including 22 Days Holiday, Life Assurance and Flexible Working

Part Time, 3 Days a Week (Tuesday to Thursday) 6 Month Initial Contract

 

My client a reputable not for profit membership organisation based in the City of London is currently looking for an Executive Administrator on Part Time Basis – 3 days a week for initial 6 months contract which maybe extended to 12 months

 

The Role

 

To timely and professionally provide administrative support to the Chief Executive, the Senior Management Team and Presidential Team under the direction of the Personal Assistant to the Executive Team

 

Key Responsibilities

 

Assist with diary management for the Chief Executive under the direction of the PA to the Executive Team

Book travel and accommodation and provide itineraries as appropriate.

Assist with events and meeting arrangements, both internal and external, including booking rooms, booking equipment and setting up the rooms; sending invitations; RSVPs, and management of guest lists

Prepare documentation for meetings, including agenda, minutes, papers, etc.

Draft correspondence as directed by the PA to the Executive Team

Maintain an effective filing system

Lead with preparation of the Chief Executive bring forward and briefing packs for meetings and events

Receive and handle telephone calls for Chief Executive, ensuring messages are passed on and queries dealt with in a timely and effective way.

Undertaking such other duties commensurate with the post as may be directed by the PA to the Executive Team

 

Person Specification

 

Essential

 

Experience of working in a busy fast paced office as an administrator/Junior Secretary

Experience of diary management and arranging meetings

Advance knowledge of Microsoft Outlook and Word

Basic knowledge of Excel and Powerpoint.

The ability to build constructive and productive working relationships at all levels of the organisation and with volunteers

Attention to detail and a high level of accuracy

Excellent oral and written communication skills

The ability to plan, organise and prioritise work effectively

The ability to meet deadlines whilst ensuring a high quality of work

The ability to work flexibly and effectively as part of a team

A strong customer focus

A positive and professional approach to work

 

Desirable

 

Experience of processing expenses

Experience of taking minutes at formal meetings

 

 

 


To apply to this role please send your CV.

 

Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

 

membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

 

membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

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