Not for Profit Membership Organisation
The City, London
Basic Salary £22,000 Pro Rata with benefits including 22 Days Holiday, Life Assurance and Flexible Working
Part Time, 3 Days a Week (Tuesday to Thursday) 6 Month Initial Contract
My client a reputable not for profit membership organisation based in the City of London is currently looking for an Executive Administrator on Part Time Basis – 3 days a week for initial 6 months contract which maybe extended to 12 months
To timely and professionally provide administrative support to the Chief Executive, the Senior Management Team and Presidential Team under the direction of the Personal Assistant to the Executive Team
Assist with diary management for the Chief Executive under the direction of the PA to the Executive Team
Book travel and accommodation and provide itineraries as appropriate.
Assist with events and meeting arrangements, both internal and external, including booking rooms, booking equipment and setting up the rooms; sending invitations; RSVPs, and management of guest lists
Prepare documentation for meetings, including agenda, minutes, papers, etc.
Draft correspondence as directed by the PA to the Executive Team
Maintain an effective filing system
Lead with preparation of the Chief Executive bring forward and briefing packs for meetings and events
Receive and handle telephone calls for Chief Executive, ensuring messages are passed on and queries dealt with in a timely and effective way.
Undertaking such other duties commensurate with the post as may be directed by the PA to the Executive Team
Experience of working in a busy fast paced office as an administrator/Junior Secretary
Experience of diary management and arranging meetings
Advance knowledge of Microsoft Outlook and Word
Basic knowledge of Excel and Powerpoint.
The ability to build constructive and productive working relationships at all levels of the organisation and with volunteers
Attention to detail and a high level of accuracy
Excellent oral and written communication skills
The ability to plan, organise and prioritise work effectively
The ability to meet deadlines whilst ensuring a high quality of work
The ability to work flexibly and effectively as part of a team
A strong customer focus
A positive and professional approach to work
Experience of processing expenses
Experience of taking minutes at formal meetings
To apply to this role please send your CV.
Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.
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