Events Officer – London

Events
Ref: 492 Date Posted: Tuesday 03 May 2022
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Events Officer

Membership Body

London – 2 Days Office, 3 Days Home

Basic Salary Up to 30,000 dependant on experience with benefits

Permanent, Full Time

 

Our client a well-respected and reputable membership body based in London is currently looking for an Events Officer

If you are a recent graduate or equivalent with experience supporting events, conference, awards, dinners, galas, lectures etc we would love to hear from you. 

Main Responsibilities

Implementation of event project plans ensuring activities are delivered on time and on budget to a high quality.

Coordination of digital platforms for events (physical/virtual/hybrid), including registration, setting up livestreams of sessions, making arrangements for international speakers to present remotely, setting up and managing virtual participation and networking.

Support conference committees through planning meetings, and speakers from the time that they commit to speaking through to briefings and evaluating their participation.

Support day-to-day finance processes and ensure timely payment of event suppliers.

Liaise with the institute content team to ensure the timely submission, review and high-quality publication of any conference proceedings, presentations and recordings and appropriate copyright policies and procedures are in place.

Liaise, project manage and build relationships with the venue’s contacts and event contractors, including exhibition builders, caterers, operations & logistics teams, and AV teams in the build-up to events.

Co-ordinate group accommodation and travel bookings.

Attend events to ensure their smooth running, manage contractors and help with onsite queries.

Organise the planning and delivery of event feedback surveys and thank-you letters.

Support the delivery of the marketing plan for each event ensuring effective development of marketing materials and event collateral, include speaker bios, ensuring it is produced in collaboration with partners or committees and also in line with brand and communications sign off procedures.

Produce and deliver engaging targeted marketing communications with full compliance with GDPR regulations and following internal sign-off procedures.

Liaison with marketing team to develop event web listings and digital channels including event apps as appropriate and ensure event web listings and digital channels are updated with relevant event information.

Work with in-house designer to develop event collateral as appropriate, this may include; flyers, brochures, banners, onsite branding, exhibition manuals, event brochures/programme and delegate packs. 

Implement impactful contra deals with key media, industry and event supporting organisations, ensure sponsor agreements are in place and sponsors and supporting organisations’ needs are met.

 

Essential

Good knowledge and understanding of organising and supporting a range of events, hospitality and visits, including facilitating digital/virtual and hybrid events

Awareness of event tools and techniques; particularly the use of registration systems (e.g. Eventbrite), electronic marketing, website/online, social media and creative/printing, Zoom or other online meeting platforms

Excellent project management, organisational and IT skills

Ability to work within a budget

Ability to use initiative and creativity

Ability to build strong working relationships with a broad range of internal and external contacts, including volunteers, members and colleagues.

Work well as part of a team, and on individual projects without supervision.

 

Desirable

Experience of coordinating and supporting the delivery of large events and conferences

Experience of managing external suppliers

Experience of web editing (e.g. HTML or using a web CMS)

 

To apply to this role please send your CV

Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.